Records Information Specialist

Company:

Interested in joining a winning team? A team whose employees are empowered to make a difference?

Salary Range $50,800.00 - $66,000.00 (commensurate with relevant work experience and/or required education)

Location Alvin, Texas

Organizational Context and Job Purpose

The Olefins & Polymers USA division of INEOS is one of the largest producers of olefins and polyolefins in North America. From its manufacturing locations at Chocolate Bayou and the Battleground Manufacturing Complex, it is a merchant marketer of butadiene, ethylene, polypropylene and high-density polyethylene with annual revenue of over $4b.

Located 40 miles south of Houston, the Chocolate Bayou Site in Southeastern Texas houses two Olefins units producing about 4 billion pounds annually of ethylene, two Polypropylene units producing around 1 billion pounds annually of polypropylene, and Light Ends storage & transfer facilities at Stratton Ridge.

How the Role Fits In

The Records Information Specialist is responsible for ensuring all record copy documents are up to date and accessible to all site personnel per INEOS standards and guidelines which include both static (Equipment Information) and evergreen (Site Drawings) document types. The role gate keeps the process to receive and organize electronic and hard copy record files and distributes them to the appropriate locations and electronic databases. In addition, the role works closely with Engineering, Capital Projects, Operations, Maintenance, Inspections, SHE-PSIM and Document Control personnel to support project execution/closure and to keep key Process Safety information accessible and in compliance.

Responsibilities and Accountabilities

Accountability 1:  SHE-PSM Stewardship

• Participate, support and contribute to a positive safety culture in accordance with INEOS 20 Principles, behavioral and process safety
• Support INEOS Process Safety and Integrity Management compliance initiatives and audits
• Maintain timely closure of MOC and PSM action items as assigned

Accountability 2:  Records Information

• Receive, file, store and/or distribute record hard-copy files to the designated storage locations and libraries per INEOS standards and guidelines
• Receive, file, store and/or distribute record electronic files and information to the proper databases, Electronic Drawing Management System Meridian and SAP, per INEOS standards and guidelines
• Utilize Microsoft Office database for Meridian record maintenance
• Coordinate off-site document storage and retention
• Create and update record information procedures as needed on SharePoint
• Train new personnel on Records Information functions
• Assist plant personnel with record documentation searches
• Assign equipment numbers and tag numbers for new or modified assets
• Support migration to electronic files
• Serve as supplemental resource to the Drawing Control Group with drawing check in and or check out
• Support continuous improvement initiatives such as Six Sigma
• Assist Maintenance with the P07 Relief Device Procedure approval tracking

Education and Experience

• At least 3 years of previous administrative assistance and/or clerical experience.
• High School Diploma or equivalent required.

Preferred (but not required):

• Previous experience with BlueCielo Merdian
• Familiarity with plant mechanical equipment

Technical skills

• Proficient user of Electronic Document Management Systems
• Intermediate Excel skills
• Intermediate Word skills
• Intermediate PDF Exchange and DocuSign skills
• Basic SharePoint skills
• Basic Access skills
• Basic SAP skills for equipment reservation

Behavioral skills

• Strong communication and interpersonal skills
• Strong organizational skills
• Good at conflict resolution
• Strong team player
• Self-motivated
• Detailed oriented and task-oriented
• Integrity and Trustworthy
• Works with a Customer Focus in mind
• Works with minimal direction and guidance

Our culture is one of honesty and integrity with an emphasis on safety, health and environmental performance.On our team, people are acknowledged for embracing new practices that help create real value for customers.