Procurement Associate II/III – Marina View (Grade 29-30)

Company:

Interested in joining a winning team? A team whose employees are empowered to make a difference?

Grade 29 - 30 commensurate with experience

Organizational context and job purpose

Business Context: 

Headquartered in League City, TX, INEOS Olefins and Polymers USA is one of the largest producers of Olefins, Polyolefins, and High-Density Polyethylene Pipe in North America.  

The business includes the product lines Ethylene, Propylene, Butadiene, Polypropylene, Polyethylene.  Manufacturing sites include Chocolate Bayou Works (Alvin, TX), Battleground Manufacturing Complex (La Porte, TX), Carson (Carson, CA), and Hobbs (Seminole, TX) with a corporate office in League City, TX. In addition, the business oversees a wholly owned subsidiary, WL Plastics, which produces HDPE Pipe in 10 plants across the US with headquarters in Fort Worth, TX.

The Main Purpose of the Role: 

The Procurement Associate II/III – Marina View role combines procurement execution with business-critical administrative coordination, requiring sound judgment, strong organizational skills, and working knowledge of procurement processes, systems, and policies. It performs the following: 

• Supports procurement leadership and site stakeholders by ensuring purchase requisitions are converted into accurate purchase orders, vendor interactions are managed effectively, and administrative processes are executed efficiently and professionally.
• Advanced administrative support while executing core procurement transactions to ensure uninterrupted operations, compliant third-party spending, and effective stakeholder service.  

Reporting Relationship

Reports to the Procurement Manager; they may also directly support  Procurement Commodity Managers and other Senior managers within the Supply Department.

Responsibilities AND Accountabilities

Key Accountabilities & Responsibilities

1. Procurement & Contract  Execution Support

• Process purchase requisitions and convert them into accurate purchase orders in accordance with procurement policies and delegated authority.
• Ensure purchase orders or contracts are in place for all contractors and suppliers providing goods or services.
• Maintain purchase order records (active and closed), including tracking spending, deliveries, and expediting as required.
• Reconcile open purchase orders and resolve blocked or discrepant invoices in coordination with Accounts Payable.
• Ensure compliance with procurement procedures, safety requirements, and regulatory expectations.
• Responsible for tracking all Procurement contracts in and out of the INEOS Legal Department.
•  Responsible for the tracking of Procurement Contracts through the approval process, along with logging completed agreements in the Approved Vendor Listing
• Identify, select, review, and qualify vendors. 
• Negotiate simple to mildly complex changes to T&C's.
• Aware of when direction/support is needed on more complicated contracts and requests needed support of the Procurement Specialists
• Perform monthly audits in the Procurement SharePoint Site Legal log to ensure contracts are active
• Aware of when direction/support is needed on more complicated contracts and requests needed support of the Procurement Specialists

2. Vendor & Stakeholder Support

• Maintain vendors' master data and procurement documentation.
• Support vendor selection, qualification, and ongoing vendor relationship management.
• Negotiate simple commercial terms and support procurement commodity managers and specialists in broader negotiation strategies.
• Serve as a primary point of contact for internal stakeholders, suppliers, finance, and site personnel.
• Provide courteous, professional service to stakeholders at all organizational levels.
• Increases knowledge of other commodities as part of assisting Procurement Commodity Managers.

3. Administrative & Executive Support

• Perform complex and diversified administrative duties requiring discretion, judgment, and knowledge of organizational policies.
• Coordinate calendars, meetings, documentation, correspondence, and reporting for procurement leadership or assigned teams.
• Manage records, files, presentations, and data using advanced office systems and software.
• Plan, prioritize, and adjust workflows independently to respond to changing business needs.
• Print & pay invoices from Work Cycle and execute Services entries
• Handle all Company cell phone orders and invoice payables
• Provide support for requisition creation

4. Team Collaboration & Continuity

• Provide backup support for procurement members as needed.
• Share knowledge, tools, and best practices to ensure continuity of operations.
• Assist with system training, process documentation, and onboarding support when required.
• Contribute to continuous improvement initiatives by identifying opportunities to streamline administrative and procurement processes.
• Must deal with differing situations requiring searches for solutions or new applications within areas of learned things.  Incumbent may have to occasionally face problems that require solutions that somewhat more difficult than “multiple choice;” occasionally requiring selecting solutions or combinations of solutions.

Skills & Knowledge Required

Education/Experience

• High School Diploma or equivalent required
• Minimum of:
  • 2+ years of experience in procurement, purchasing, or commercial operations and  5+ years of progressively responsible administrative or executive assistant experience.  More experience or education may justify the higher grade 30 placement.
• Experience supporting senior-level leaders or operational teams preferred
• Some enterprise procurement system experience required with SAP strongly preferred

Skills/Competencies

• Strong working knowledge of procurement processes, purchase-to-pay workflows, and administrative operations
• Proficiency in Microsoft Outlook, Excel, Word, and PowerPoint, SharePoint
• Strong attention to detail and accuracy in transactional work
• Excellent written and verbal communication skills
• Ability to manage multiple priorities with minimal supervision
• Professional discretion and ability to interact effectively with senior leaders and external partners
• Demonstrates knowledge of procurement activities
• Ability to work independently within the clearly defined parameters and make decisions with limited consultation and guidance

Work Environment

• Primarily office-based, supporting site  procurement teams, and supply departments
• Regular interaction with internal stakeholders, suppliers, finance, and leadership
• Requires flexibility to adapt to changing priorities and operational demands

Physical Requirements

• Frequently (70-100%) sitting and keyboard use; 
• Occasionally (less than 30%) lifting and carrying up to 20 pounds;
• Infrequently (10% or less) ascending and descending stairs, bending, stooping, twisting, kneeling, and reaching at/below shoulder height. 
• The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; viewing a computer screen and extensive reading. 

Our culture is one of honesty and integrity with an emphasis on safety, health and environmental performance.On our team, people are acknowledged for embracing new practices that help create real value for customers.