Logistics Coordinator - Trucks

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Compensation Grade

ACE-USD-SAL

The Logistics Coordinator – Trucks is responsible for facilitating the flow of products and raw materials leaving or coming into the facility via tank truck, isocontainer, or flexi containers; this includes the generation of shipping documents, labels, and weigh tickets along with verification of all incoming paperwork. 

Environment:

Internal:

• Monitor and manage inventory levels.
• Inspection of goods and materials.
• Develop and communicate shipment schedules.
• Record retention.
• Metric measurements.

External:

• Customer Service
• Resolution of shipment issues.
• Tracking shipments.
• Compliance with federal, state, and local transportation laws.

Accountabilities of the job:

Accountability 1: Safety, Health. Environmental and Quality (SHEQ)

• Promote, ensure and sustain commitment to manage supply chain operations with no harm to people, property, and the environment.
• Demonstrates SHEQ and Operations Leadership.
• Support logistics operations SHEQ activities, meetings, and inspections to ensure compliance with Logistics policies and procedures.
• Ensure compliance of Management of Change (MOC) and Safety action items.
• Supports the quality management process and provides and participates in the day-to-day activities of the Logistics department to ensure the department meets or exceeds the requirements of customers.
• Creating, reviewing, and retaining documents per ISO 900, cGMP, and DOT regulations.
• Responsible for ensuring all transports have received the required DOT paperwork prior to leaving the facility.

Accountability 2: Inbound and Outbound Truck Management

• Data entry using Microsoft Access, Excel, and Word

• Work with trucking companies to schedule truck loads and unloads.
• Accurately sign truck drivers in and out of the plant and ensure drivers receive the correct BOL’s, certificate of analysis, weigh tickets and Safety Data Sheets.
• Verify tank truck paperwork to ensure the product and amount to be moved is accurate.
• Perform accurate SAP data entry.
• Generate shipping documents, labels, and weigh tickets.
• Coordinate with the Customer Service Group to ensure INEOS’s and Eastman’s customer needs are met (e.g., scheduling, special request, conflict resolution, etc.)
• Verify all DOT paperwork has been completed prior to the transport exiting the facility.
• Ensure that all required documentation completed legibly and timely.
• Interact daily with internal and external customers to deliver exceptional customer service.
• Corrective action as necessary for delivery problem resolution.

Accountability 3: Cost Reduction and Management

• Work with logistics to optimize efficiency and have trucks scaled out in a timely manner.

Accountability 4: Vacation Relief for Transportation Coordinator - Rail

• Create Bill of Ladings in Rail Connect
• Create loading/unloading documentation for rail.
• Coordinate with Texas City Terminal Railway daily on rail car availability, inbound and outbound switch.

Required profile:

Level of Education & Knowledge:

• Must be at least 18 years of age.
• Must have a minimum of a high school diploma or GED.
• Two (2) years or more direct Transportation, Logistics, or petrochemical industry work experience.

Experience & Technical Skills:

• SAP Experience or similar ERP system

Competencies & Behavioral Skills

• Strong logistics skills to coordinate and oversee transportation of goods.
• Ability to manage scheduling and planning processes.
• A confident, natural leader and problem solver with demonstrated critical thinking and collaboration skills.
• Excellent knowledge of applicable laws and regulations related to transportation.
  • DOT
• Superior communication and time management skills.
• Ability to create and maintain professional relationships within all levels of the organization (peers, work groups, customers, supervisors)
• Ability to communicate in a courteous and professional manner when speaking with drivers, customers, and other support staff
• Flexibility to operate and self-driven to excel in a fast-paced environment
• Capable of multi-tasking, highly organized, with excellent time management skills
• Detail oriented with excellent follow-up practices
• Able to work overtime as needed
• Identifies and responds to customer needs and knows how to organize activities to produce an effective workflow.