Company:
INEOS Olefins & Polymers USAInterested in joining a winning team? A team whose employees are empowered to make a difference?
Company:
Olefins and Polymers USA LLC
Job title
Payroll and HR Administrative Assistant
Grade
31 (non-exempt)
Offer Range
$65,500 - 80,000 (commensurate with experience)
Location
League City - (Hybrid)
The O&P USA business includes the product lines Ethylene, Propylene, Butadiene, Polypropylene and High Density Polyethylene. Manufacturing sites include Chocolate Bayou Works (Alvin, TX), Battleground Manufacturing Complex (La Porte, TX), and Carson, (Carson, CA), with a division office in League City, TX.
How this job fits in:
The Payroll/HR Administrative Assistant will work as a key member of the O&P USA Human Resources Team at the League City, TX office. The Payroll/HR Administrative Assistant reports to the Human Resources Manager.
The ideal candidate must have a background in payroll processing, Human Resources administration, strong willingness to learn, a great attitude, be a team player, and have the ability to multi-task and work independently. A great degree of personal initiative, strong interpersonal skills and the ability to prioritize is required. The successful candidate will be the single-point-of-contact regarding all payroll-related issues for the client group as well as other duties and activities that may be assigned. Attention to detail coupled with strong analytical skills is essential in this role.
The Payroll/HR Admin processes payroll for a client group of approximately 250 people across 2 entities, multiple states, and 3 pay groups and acts as payroll back up for an additional entity. This role coordinates enterprise-wide payroll events such as bonus payments, processing schedule, payroll funding, regulatory reporting, and interfaces often with all levels of the organization.
Responsibilities and Accountabilities
Payroll Administration
Developing a deep understanding of Workday payroll system
Training line staff in administering payroll procedures, policies, and practices
Managing basic payroll information
Maintaining tax information and Electronic Funds Transfer updates
Adding, editing payroll data, transactions, deductions for new hires, existing employees
Certify accuracy of all timecard and payroll related transactions
Entering hours, earnings, deductions, and auditing all payroll and benefits related transactions
Processing pay advices and checks
Complete funding and process GL reporting
Auditing the pre-processed payroll & processing payroll corrections
Completing all year end payroll related items
Support and resolve payroll issues
Assist with administrative duties related to scheduling and time sheet system for hourly employees
Benefits Administration
Benefits administration (information additions, changes, or deletions), invoicing and retroactive payments
Answering employee questions and issue resolution
Processing and tracking benefits invoices to systems for payment
Tracking and coordinating California state leave benefits for eligible employees
Assist with FMLA notification and tracking
General Human Resources Administration
Data entry to Workday: New Hire data, job and compensation changes
Filing and maintaining personnel, benefit and confidential files
Maintain and update HR SharePoint site as needed
Process invoices for the HR team through SAP
Oversee Fitness Center memberships and usage, including recording imputed income and membership fees through payroll
Oversee Service Award processing and ordering for all of O&P USA
VTA (LMS system) administrator backup
Issuing approved communications
Special projects and other responsibilities as requested
Analytics and Reporting
Prepare required regulatory reports (EEO-1, California Pay Data)
Shadow Payroll tracking and maintenance
Prepare manhours & absentee/occurrence reports
Create Ad-hoc reports from various sources as needed
Skills & Knowledge Required
Education/Experience
High School Diploma or equivalent required
Experience with Workday or other HR Information Systems (HRIS) required
Experience processing Payroll required; experience with Ex-Pat and California payroll strongly preferred
Experience in an HR support role preferred
Experience in a manufacturing environment preferred
Skills/Competencies
Strong organizational and communication skills
Proficiency in MS Office products - Word, Power Point, Excel, Access, Outlook
Ability to maintain strict confidentiality
Ability to work with minimal direction
Must be flexible and willing to handle a wide variety of responsibilities and take the initiative to manage tasks independently
Excellent interpersonal skills and the ability to communicate clearly and concisely with individuals inside and outside the company
Ability to effectively evaluate and prioritize workload
Must be an effective team player, with focus on the success of the team, above own desires and personal agenda
Proactive approach in seeking out solutions and answers rather than passing on problems to others
Relentless attention to ensuring accuracy and timely follow up on unresolved issues
#OPUSA
Our culture is one of honesty and integrity with an emphasis on safety, health and environmental performance.On our team, people are acknowledged for embracing new practices that help create real value for customers.