Title: Document Controller / Administrator (TAR Team)

Hours: 37.5 per week

Location: Grangemouth HQ

Salary: Dependent on skills, qualifications and experience

Contract type: PAYE Agency (6-month rolling contract)

ABOUT US

A truly global company, INEOS comprises of numerous businesses with sites in countries throughout the world. We also encompass a wide range of consumer brands and sports interests.

Grangemouth remains one of INEOS’ key sites in the UK and is home to world scale manufacturing plants – offering a unique environment in which to grow your skills, knowledge and competencies within the petrochemical sector.

We are engineering a strong future for our site, based on a highly skilled, experienced workforce and a portfolio of essential products that underpin a sustainable, low carbon future for all. We are entrepreneurial. We love to find new ways of doing things. Whether that’s through improving the energy efficiency of our plants, developing new ways of working or delivering on our net zero promises. And we’re proud to be doing this in Scotland.

ABOUT OUR OPPORTUNITY

We have an opportunity for a Document Controller / Admin to join our Central Operations TAR (Turnaround) Team. The role is varied and interesting and will require some periods of flexible working during TAR/shutdown events. It includes working with the INEOS TAR & Asset teams and with the TAR contractors and vendors.

Key accountabilities

• Ensure timely distribution and retrieval of documents to relevant stakeholders.
• Maintain a Document control system, manage documentation in and out from the TAR team internally and to external contractors.
• Print, collate and manage the storage of TAR technical documents / drawings.
• Print & collate workpacks with all supporting documentation.
• Maintain and update electronic Information Management systems for use by the TAR (e.g. SharePoint).
• Generate and update action recording systems and trackers for each TAR.
• Monitor and update the TAR team progress trackers and registers.
• Support the TAR Preps Leader with the management of Worklist Request Sign-off and Approvals.
• Assist the TAR Preps Leader to manage approved workscope change requests into workpacks and documents.
• General administration - support the TAR team with IT, accommodation and stationary requests. Take minutes and create and update action registers.

There will be training and support available for the successful individual on the specific processes and systems used by the TAR team.

Please note since this is a contract position we can only consider candidates who are eligible to live and work in the UK without employer VISA sponsorship.

ABOUT YOU

Required:

• Proven experience in document control within construction, engineering, or major projects.
• Ability to manage large volumes of documentation efficiently and accurately.
• Good IT skills, particularly using MS Office (Word & Excel). PowerPoint would be an advantage.
• Positive attitude, self-confident, independent and ability to work on own initiative.
• Attention to detail and understand the importance of accuracy and quality of data.
• Ability to work to deadlines, prioritise work and to refocus tasks to meet changing priorities.
• A familiarity with Engineering Documents and Drawings such as PIDs and isometrics.
• NQ in admin function or equivalent experience in a similar role.

HOW TO APPLY

Application Process

Interested candidates should submit their CV via our website.

Pre-screen (If applicable)

Applicants with a successful CV may be invited to an online MS Teams or telephone call to further discuss the role, the organisation and your suitability.

Formal Interview

Successful applicants will then be invited to interview which will consist of behavioural and technical questions. For some roles the recruitment process may also include technical testing, behaviour questionnaires and/ or a delivering a presentation.

Provisional Offer

If you are selected as the preferred candidate you will receive a provisional offer which will be subject to a medical assessment and reference checks. Some roles may also require a criminality check. 

If you would like to discuss any adjustments you may require throughout the recruitment and selection process please contact opportunities.uk@ineos.com.

As an equal opportunity employer, we encourage diversity and are committed to creating an inclusive environment for all employees. We encourage applicants from all protected characteristics and commit to providing any reasonable adjustments required during application, assessment and on-boarding stages.