AOX - HR Representative

Company:

Interested in joining a winning team? A team whose employees share in the ownership of the business and are empowered to make a difference?

Organizational Context and Job Purpose

INEOS Organization:

INEOS is a global manufacturer of petrochemicals, specialty chemicals and oil products. It comprises 15 businesses each with a major chemical company heritage. Its production network spans 65 manufacturing facilities in 16 countries throughout the world. INEOS products make a significant contribution to saving life, improving health and enhancing standards of living for people around the world. Its businesses produce the raw materials that are essential in the manufacture of a wide variety of goods: from paints to plastics, textiles to technology, and medicines to mobile phones - chemicals manufactured by INEOS enhance almost every aspect of modern life.

BUSINESS CONTEXT:

Ethylene oxide (EO) is an important building block for the preparation of a wide variety of EO derivatives (EODs), including various surfactants, as well as a host of other chemical intermediates including Glycol Ethers, Polyethlene Glycols, Ethanolamines, and Alkyl Alkanolamines. 

INEOS Oxide is one of the world’s leading producers of Ethylene Oxide (EO) and Ethylene Oxide Derivatives (EODs).  We currently have a total EO and EOD capacity of 920 kta spread across five different production units throughout Europe and the US. These units have leading cost economics, due to economies of scale, state-of-the-art technology, strategic locations, etc. Our EO project in the US is targeting the fast-growing merchant EO market, building on our experience and leadership position in Europe.

Purpose of the Job:

This position is responsible for implementing human resources policies, programs, and practices for INEOS Oxide. The HR Representative will help drive the success of the business through various HR deliverables including recruiting, employee relations, benefits administration, payroll processing, compliance oversight, performance management, leadership consulting, employee development and community relations.  Duties will also include communicating policies and procedures for the Human Resources Department and recommending strategies and practices to management, as well as coaching and counselling employees.

The incumbent will partner with INEOS Oxide, Bayport and Marina View leadership team members to steer team performance and help drive a culture of excellence, while interfacing with fellow members of the broader INEOS Group, US for support and professional networking. 

Most Important Internal Factors

• Day to Day HR responsibility for INEOS Oxide LLC
• Ensuring consistent and reliable HR service
• Legal requirements: Ensure adherence to all federal, state, and local laws and compliance reporting.
• Counseling and supporting site leadership and employees at the Marina View Corporate office and the Bayport Manufacturing Facility pertaining to all referenced duties.

Most Important External Factors

• Market competitiveness for optimum attraction and retention of high-quality talent.
• Compliance with all federal, state, and local laws.
• Maintenance of cordial relationships with members of the local community and other stakeholders. 

Responsibilities and Accountabilities

Accountability 1: 

Safety, Health & Environmental

Most important activity

• This position, like all positions within the INEOS Oxide US organization, requires the incumbent to commit to learning, following, and practicing the INEOS 20 Principles of Process & Behavioral Safety as applicable to the position.  The HR Rep will assist in driving a culture of ownership and commitment to these principles which are posted throughout each Oxide facility.  Additionally, each employee must also commit to following INEOS’ Life-Saving rules on a daily basis.  These are also posted within each Oxide facility.
• Remain current on all applicable assigned safety training.

Accountability 2: 

Payroll & Timekeeping

• Run biweekly payroll for all US Oxide employees (Marina View, Bayport, Plaquemine) in Workday payroll system.
• Oversee timekeeping records to ensure completeness and accuracy.
• Provide necessary reports to Finance and internal business colleagues relating to payroll metrics.
• Maintain currency on all processes and procedures relating to payroll activity and ensure payroll procedures remain up-to-date
• Ensure fellow HR team members remain sufficiently cross-trained on Payroll function for absence back-up purposes.

Accountability 3:

Recruiting, Onboarding, Employee Retention

• Actively collaborate with department hiring managers to recruit and hire qualified personnel to fill existing vacancies or hire ahead of expected retirements or other attrition.

• Perform various administrative tasks supporting the recruiting process (i.e. requisition creation, posting, screening, interviewing, offers, etc.). 
• Conduct new hire orientation sessions for all new hires/transfers and perform exit interviews for leavers. 
• Assist in maintaining up-to-date job descriptions in compliance with applicable standards.
• Collaborate closely with site leadership team for retention of key personnel and vital skill sets.

Accountability 4:

Employee Relations, Culture Maintenance, People Development, Performance & Behavior Management, Compensation

• Provide advice and counsel to Marina View and Bayport site leaders and employees on various and sundry employee relations matters.
• Assist in managing and administering annual performance appraisal process in support of Bayport and Marina View site leadership teams.
• Conduct incident investigations as needed, and recommend appropriate corrective actions.
• Assist with completion of regional market wage and salary surveys as needed.
• Support annual salary-administration/merit-planning process as needed.
• Make salary adjustment recommendations as necessary for internal equity and external competitiveness purposes. 
• Assist as needed in rolling out annual benefits open enrollment information and answering general benefits questions.
• Assist in producing and analyzing internal data reports for the purpose of ensuring fair and consistent compensation and employment practices. 
• Assist Medical Department as needed in administration of random drug testing program in accordance with the INEOS Oxide substance abuse policy. 
• Partner with organizational leadership to provide rewards and recognition as appropriate in accordance with company processes and approved practices.
• Serve on internal project teams as needed in support of Plant initiatives pertaining to culture maintenance and organizational development.
• Develop, organize and/or present HR training topics and activities as needed in support of culture and performance management of the organization.
• Assist in the development and/or maintenance/revision of HR administrative policies and procedures.
• Collaborate with organizational leadership in enforcing compliance with all internal policies and procedures as well as the company code of conduct and all federal and state employment statutes.

Accountability 5:

General HR Administration

• Perform regular HRIS system data maintenance
• Ensure proper HR records retention practices
• Perform various HR administrative tasks including EE status changes, I-9, E-verify, etc.
• Assist with preparation of annual manpower budget as needed.

Skills/Competencies

Level of Education & Experience in general

• Bachelor of Science in Business, Human Resources; equivalent, relevant experience, or combination of education and experience
• PHR and/or SHRM-CP Certification preferred
• At least 7 years of professional HR generalist experience with at least 1 year in a plant HR generalist role.
• Strong experience in running Payroll, preferably with Workday.

Technical Skills

• Strong computer skills with exceptional Microsoft Office proficiency
• HRIS experience sought.  Preferably Workday.    
• Requires broad knowledge of employment statutes including COBRA, ERISA, FMLA, ADA, and related state & federal regulations.

Behavioral Skills

• Must be comfortable interacting with employees at all levels.
• Ability to lead change, influence outcomes, and provide coaching and consultation as needed
• Must possess keen attention to detail to ensure accuracy and follow up on unresolved issues.
• Requires comfort and proficiency with multi-tasking and balancing heavy demands.
• Requires highly ethical, personable and adaptable team player.
• People leader that works well in a team environment as well as independently, with sound problem solving skills

ADA Physical requirements, visual acuity requirements and environmental conditions

While performing the duties of this job, the employee is regularly required to sit and perform tasks requiring repetitive use of hands.  The employee must occasionally walk, stand and travel by car, airplane or other means.   Exert up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

Employee must have the ability to see written documents, computer screens, and to adjust focus.

Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction.   Ability to receive detailed information through oral communication and to make discriminations in sound.

Work Environment:  This job is performed mainly in a temperature-controlled office environment.

PERFORMANCE INDICATORS

Measurement and success along with improvements will be monitored by the Manager. Following are the Primary Key Performance Indicators for this position:

• Payroll is executed timely and accurately.
• Internal and regulatory deadlines are met.
• All EE inquiries are responded to within 2 business days, 
• All initial HR policy reviews and required CBT’s are completed within 30 days of employment.
• Relevant communications are provided as soon as practicable regarding general interest HR topics including benefits and plant policies.
• HR activities are implemented in a manner consistent with INEOS’ guidelines and programs.
• Timeliness of response and implementation of policy and procedure within budget guidelines
• 100% ISO Compliance
• Departmental Goals & Objectives ≥ 99%
• 100% compliance:
  • EPA
  • GMP
  • DOT
  • OSHA
• Meet all departmental annual training and progression goals: individual and direct/indirect reports as defined in annual performance assessment / previously listed in individual annual goals

Our culture is one of honesty and integrity with an emphasis on safety, health and environmental performance.On our team, people are acknowledged for embracing new practices that help create real value for customers.