ABOUT US

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A truly global company, INEOS comprises of 36 businesses with 194 sites in 29 countries throughout the world. We also encompass a range of consumer brands and sports interests.

We pride ourselves in offering a working environment that is friendly and welcoming, that offers employees true autonomy and empowerment and that enables everyone to achieve their goals and to have a fulfilling professional career with us.

INEOS Grangemouth is an integrated refinery and petrochemicals centre of excellence. We are the largest manufacturing site in Scotland. Click here to find out more Grangemouth | INEOS

ABOUT OUR OPPORTUNITY

The Utilities Administrator role provides comprehensive administration support to the Utilities Management Team and wider Utilities Asset in order to assist in the delivery of the safe and reliable operation of the Asset. This role will manage and process Asset documentation to ensure compliance with site and legislative requirements.

Key accountabilities

Personal assistant to Utilities Asset Manager and department managers.
Control Asset documentation processes in compliance with Site and legislative requirements, including Operating Instructions and Risk Assessments.
Manage Asset level 1 assurance process/information in compliance with Site and legislative requirements.
Manage all office/organisation logistics which support delivery of area operating performance targets.
Building Landlord activities including building maintenance and monitoring of legislative compliance and occupancy levels.
Event Management and Co-ordination.
Support SHE compliance of the department including planning SHE activities, WPSC secretary and six monthly PPE checks.
Co-ordinate annual Audiometry and Spirometry appointments for the Asset.
DSE Co-ordinator for Asset.
Ordering stationery and managing authorised stationery budget.
Budget control/analysis and procurement through Maximo; raising word orders/procurement requests and monitoring Operations team word orders to support Plant Manager with budget control and forecasting.
Traction reporting and administration.
Manage Asset Working Time processes and monthly reporting to ensure compliance with Working Time Directive.
Co-ordinate compilation of Asset Key Performance Indicators (KPIs) data.
IT Request Co-ordinator and IT Authorised Approver for area and management of Asset Distribution Lists.
Opralog administrator for Asset.
Support Asset and Utilities Training Co-ordinator in organising and co-ordinating departmental training including SafetyHub administration.

ABOUT YOU

You should:

Have an HNC in Business/Administration related discipline or suitable previous work experience.
Be highly proficient in Microsoft Office applications.
Have strong planning, organisational and task management skills.
Have strong problem solving skills and a natural aptitude for troubleshooting.
Have knowledge of cost control hierarchy and strong numeracy skills.
Be able to communication effectively within a large multi-disciplined team.
Be able to prioritise own tasks and deliver to deadlines to meet performance criteria.
Be able to work with autonomously with minimal supervision and with the capability to assess/anticipate the requirements of the Asset.

You may also:

Have knowledge of site policies, procedures and standards.
Have site internal system knowledge such as Traction, Maximo, Alfresco.

WHAT WE OFFER

34 days holiday
Benefits Platform – access to discounts on high street stores etc. Discounted PMI, Travel Insurance etc.
Up to 20% Discretionary Bonus Opportunity
Scottish Widows Contributory Pension including employer contributions
Free On-site Gym & Classes
Employee Assistance Programme
Enhanced maternity leave
Salary Sacrifice Car and Cycle to Work Scheme
Ongoing Career Development

HOW TO APPLY

Application Process

Interested candidates should submit their CV via ineosopportunities.co.uk

Pre-screen (If applicable)

Applicants with a successful CV may be invited to an online MS Teams or telephone call to further discuss the role, the organisation and your suitability.

Formal Interview

Successful applicants will then be invited to interview which will consist of behavioural and technical questions.

Provisional Offer

If you are selected as the preferred candidate you will receive a provisional offer which will be subject to a medical assessment and reference checks.

additional useful links

Hydrogen Fuel Network Trial

Click here to find out how INEOS Grangemouth are involved in the switch to hydrogen UK Gas Network switch to hydrogen

INEOS Group

Click here to find out more about our other businesses across the globe We are INEOS

Clicking this link will take you to an external site where you can continue with your application