ADMINISTRATION ASSISTANT - KINNEIL

Role Duration

Temporary (Fixed Term)

Location       

Grangemouth

about the role

Reporting to the Plant Manager, the post holder will provide comprehensive administration support various departments across the Kinneil asset.  

What does the day to day look like?

• Provide general secretarial/administration support to Team Leaders.
• Act as a first point of contact for both internal and external people wishing to contact the Team Leaders, ensuring queries are dealt with effectively, and take initiative to identify and handle problems / issues that arise on behalf of the manager.
• Ensure the procedure review register is up to date, report on progress and arrange signatories.
• Upload procedures to Agility or other electronic storage system.
• Produce documents (including presentations and spreadsheets).
• Act as a source of information on administrative issues, providing relevant information and support to others as required.  Establish, maintain and identify potential improvements to working practices and procedures to enhance efficiency, cost-effectiveness and productivity.
• In conjunction with HR, administer the training admin process.
• Enablon system administration.
• Raise WONs and purchase orders within Maximo.
• Self-verification management and communication.
• Process financial / administrative information as required (e.g., invoices, expense claims, budgets) checking and validating information for completeness and investigating errors / discrepancies.
• Provide holiday cover for wider administration team.
• Produce and monitor Monthly costs reports/spend and receipts in SAP
• Kinneil Amenities Building owner – Raise FP’s and monitor and track repairs to end

what do I need?

• HNC or equivalent in Business Administration or minimum of 5 years site working experience.
• Strong IT skills including MS Office packages and internal systems such as Traction, Alfresco and Maximo.
• Knowledge of site policies and procedures.
• An outgoing and confident disposition with excellent team working and networking skills with peers, managers and external contacts.
• Ability to work with minimal supervision, under pressure and intelligently to assess and anticipate the requirements of the Leadership Team.
• Ability to prioritise incoming material and to anticipate the managers’ requirements and determine what can be actioned or referred in their absence.
• Maintain confidentiality of highly sensitive information.
• Planning and Organisation Skills.
• Ability to persuade and influence.

About us

When you join us at FPS, you are part of a much larger family. INEOS is a truly global company, with a diverse portfolio of businesses ranging from petrochemicals and healthcare to consumer brands and sports interests. Our products touch and enhance every aspect of modern life.

The Forties Pipeline System (FPS) plays a key role in safely and reliably transporting hydrocarbons from the central North Sea, onshore for processing.

We pride ourselves in offering a working environment that is friendly and welcoming. We will give you the support and space to develop yourself, feel empowered and to have a fulfilling professional career with us.

We are constantly striving for operational excellence, whether improving the energy efficiency of our plants, developing new ways of working or delivering on our net zero commitments. We like to push the boundaries and challenge conventional thinking.

Sustainability is fundamental to everything we do. Our business is already underpinning the journey and transition to a low-carbon future across Scotland and the UK. More information on our latest Environmental Public statement can be found here.

So; if you share our vision for a sustainable future, if you possess the skills and competencies to help deliver our net zero road map and if you want to be a part of the remarkable next step in the development of our business, we’d like to hear from you.

What’s in it for you?

We offer an excellent package with a 34 days holidays per year (inclusive of bank holidays), a competitive salary and a discretionary business bonus scheme (opportunity of up to 20%).

We have a range of benefits available including a generous contributory pension scheme, holiday purchase scheme, gym facilities/ gym membership, enhanced maternity/ paternity leave, salary sacrifice car leasing, life assurance and an employee assistance programme which includes mental and physical wellbeing, financial and legal advice and support.

As an equal opportunity employer, we encourage diversity and are committed to creating an inclusive environment for all employees. We actively encourage applicants from all protected characteristics and commit to providing any reasonable adjustments required during the application, assessment and upon joining INEOS FPS.  If you would like to discuss any adjustments you may require throughout the recruitment and selection process please contact opportunities.uk@ineos.com.

what happens now?

Application Process

All applications should be made on line and interested candidates should submit their CV via our website.

Pre-screen

Applicants with a successful CV may be invited to an online MS Teams or telephone call to further discuss the role, the organisation and your suitability.

Formal Interview

Successful applicants will be invited to face to face interview, which will consist of behavioural and technical questions. For some roles the recruitment process may also include technical testing, behaviour questionnaires and/ or a delivering a presentation.

Pre-employment process

Before commencing work with INEOS FPS you will need to complete our pre-employment screening process. This will consist of a pre-employment medical, employment history reference and qualification verification check. Some roles may also require a criminality check.