The Accounts Payable Specialist provides support to the INEOS KOH Finance Department and works alongside the Purchasing Dept to ensure timely and accurate invoicing, vendor payment posting and reconciliations.
Accountability 1: Drive SHE Excellence
Most important activities:
- Promote the 20 principles of process and behavioral safety and adhere to life-saving rules
- Report incidents, near misses, and hazard identifications, and lead investigations onsite with appropriate conclusions and sustainable actions.
- Ensure workplace practices are in conformity with established guidelines (IGGN).
Accountability 2: Accounts Payable Responsibilities
Most important activities:
- Daily sorting and distribution of the accounts payable mail/email, forward all emails that need an internal approval on, or needs higher assistance.
- Allocations of invoices to the correct Purchase order/cost center.
- Return invoice to requisitioner and or Purchasing for pricing differences, freight differences, not enough money approved on PO.
- Processing invoices in ERP system
- Ensuring invoice payment due dates adhere to the payment terms agreed with the vendor master data.
- Verifying invoice bank details match those within the vendor master date. Updating as needed
- Prepare payment run files weekly and ad hoc special payment runs for management review and approval.
- Verifies vendor accounts by reconciling monthly statements.
- Obtaining W-9 from all vendors and initiating ach 2 step verification to pay vendor by ach.
- Sales Tax and Use Verification determination.
Accountability 3: Other accounting responsibilities
Most important activities:
- Month end Journal Entry review and upload.
- Obtain office supply order for the entire INEOS KOH facility and enter requisition, order and deliver.
- Assist with annual financial audit requests.
- And other duties as assigned
Level of education & experience in general
- 5+ years of Accounts payable experience preferred
- Degree in Finance, Accounting or Business preferred
Technical skills
- Advanced knowledge of control concepts (segregation of duties, verification, security, etc.)
- Ability to exercise good judgement and personal communication/customer service skills.
- Must be experienced in the use of information technology; operational knowledge of SAP or similar ERP preferred
- Excellent understanding of the use and application of other I.T. (Excel, Word)
Behavioral skills
- Solid Mathematical and Financial acumen
- Strong interpersonal skills and concern for impact – when dealing with suppliers and purchasers
- High degree of tenacity – to resolve complete any issues which impact cash
- Efficiency orientated – as the role requires the handling and processing of large volumes of data along with a multitude of discrepancies at one time, and many times throughout the month.