Accounts Payable Assistant

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Compensation Grade

The Accounts Payable Assistant is responsible for processing invoices via multiple SAP systems for goods & services, employee expense reimbursements. This includes all aspects of the payable process, including invoice processing, scanning, indexing, account coding, invoice filing, issue resolution and responding to inquiries from vendors and internal customers. This role is expected to follow the Accounts Payable Coordinator’s lead. Ensure all invoices are processed in an accurate and timely manner for the Acetyls Texas City business.

Accountabilities of the job:

Accountability 1: SHE Excellence

• This position – and all positions – with the INEOS requires that the incumbent commit to learning, following, and practicing INEOS 20 Principles of Process & Behavioral Safety as applicable to the position.  These Principles are posted throughout each facility and each employee must also commit to following INEOS’ Life-Saving rules on a daily basis.

Accountability 2: AP Processing

• Ensure all invoices are processed accurately and timely within SAP and in accordance with the Delegation of Authority and agreed workflow.
• Route invoices to the appropriate department timely, liaising and educating stakeholders to ensure the correct cost center, WBS element and GL account are assigned in accordance with Company policy.
• Execute AP tasks in accordance with established procedures/ controls and per the guidance from the AP Coordinator and Finance Controller.
• Ensure the invoice processing backlog does not exceed 3 business days on a rolling basis. This role is expected to be able to process circa 100 invoices per day.
• Process employee expenses, ensuring sufficient evidence is supplied, is within the Delegation of Authority and complies with site policies where applicable.
• Review open purchase orders to ensure balances are current, payable and in the correct currency.
• Prepare payment proposals to ensure all creditors are paid on time whilst maximizing available credit terms.

Accountability 3: Data Management

• Work with the Procurement team to maintain master data in SAP with approved authorization.
• Maintain the supplier accounts ensuring they are current and reconciled to supplier statements. Resolve any aged creditors, escalating where necessary.
• Resolve discrepancies on vendor accounts by investigating SAP
• Build and maintain good working relationships with key suppliers and organizations including external auditors. 

Accountability 4: Reporting/ Compliance

• Generate and analyze AP reports to provide insights into financial performance and process effectiveness. Use data to recommend and drive process optimizations.
• Ensure adherence to internal controls and compliance with relevant laws and regulations. Conduct regular audits to verify the integrity and accuracy of AP transactions.
• Oversee regular reconciliation of the AP subledger to the general ledger, prepare and review AP aging reports and other relevant financial reports, and assist in month-end and year-end closing activities.
• When required, provide cash forecasting information for weekly and monthly cash flow reporting.
• Join ad-hoc project teams in order to help INEOS Acetyls achieve specific goals
• Any other finance duties as they arise

• To join ad-hoc project teams in order to help INEOS Acetyls achieve specific goals.
• Any other finance duties as they arise.

Required profile:

Experience & Technical Skills:

• 18 Years of Age with a High School diploma or GED, Associates degree preferred.
• Intermediate user of Microsoft Excel to filter, compile and analyze data.
• 3+ years SAP experience required.
• Knowledge and proficiency in finance and accounting principles.
• The ability to manage conflicts between suppliers, internal customers, and/or other team members is essential.
• Solid understanding of basic bookkeeping and accounts payable principles

Competencies & Behavioral Skills

• The position requires a high degree of organizational skills, procedural discipline, and follow-through. 
• Proactive and have strong interpersonal and communication skills to resolve issues and present information effectively and persuasively, with the skill of negotiating both internally and externally.
• Ability to translate ideas into action, and gain the respect and cooperation of team members.
• Aptitude to identify and respond to stakeholder needs.
• Attention to detail.
• Ability to work under significant time pressure and still deliver a reasoned outcome.