Job Description
Order Management for OMP (Asia Pacific) and IMP (APTC)
- Examine and verify the accuracy of incoming orders
- Create sales order manually for third party agents
- Examine and print order acknowledgement for approval for Indent Order
- Prepare sales contract / Performa invoice for Buy-Sell (IMP) Order
- Create purchase orders to Inter-company Vendors in Europe/America/Mexico
- Continuous review and meet customer requirement and country regulation
- Coordinate with cross functional departments for inventory allocation, shipment booking and documentation
Price and Payment Management (IMP Shipments)
- Maintain and verify with correct commission and transfer price
- Prepare and update Letter of credit template for new customers
- Monitor and identify incoming payment in system with coordination from finance
- Monitor incoming Letter of credit to enable timely ordering to Interco-suppliers in Europe/North America/Mexico
- Check and vet the quality of Letter of credit receive from customer
- Propose letter of credit amendment to meet the principle term and condition
- Follow up account receivable for payment in advance orders
- Continuous follow up on account receivable or refund arrangement for excess / short shipment
Shipment Management
- Monitor the orders shipping schedules based on the lead time quoted by the respective principal
- Timely provide updated shipment schedule to the customers
- On time notify the customer and product managers for any schedule changes
- Timely release clean shipping documents to the advising bank or customers
Complaint and Quality Management
- Report cases on specific errors and share among colleagues
- Develop documentation errors detect plan
- Identify and provide preventive measure for potential errors
- Share best practice trade information with customer and colleagues
- Provide logistics consulting to customer and colleagues to enhance performance
- Communicate with customer and colleagues building up credibility and rapports
- Work with internal/external to investigate problems, propose solutions and idea to resolve logistic complaints
Report Management
- Update daily incoming sales orders and its correspondence purchase orders
- Generate month end report and sharing with business/product management as & when require
- Prepare monthly commission report
- Respond, support audit inquires and requirement
Back Up and ad-hoc
- Carry out orders operation including documentation and shipment execution smoothly without disruption during the absence of other Supply Chain colleagues.
- Involve and participate in new process or system enhancement
Job Requirements
- Min GCE ‘O’/ ‘A’ Level, Diploma in Logistics /Supply Chain Management
- At least 5 years of relevant experience
- Familiar with ERP system and knowledge of SAP
- Knowledge of Letter of Credit (L/C)
- Knowledge of International Trade
- Proficient in MS Office Application
- Fluent in English & Mandarin to converse with Chinese counterparts
If you have any question, please contact Li Choo Tan phone +49 69 5095501200.
INEOS Styrolution APAC Pte Ltd., 111 Somerset Road, #14-16/21 TripleOne Somerset, Singapore 238164, Singapore
www.ineos-styrolution.com
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