Maintenance Administrative Assistant

About The Role
 
The Maintenance Administrative Assistant, provides a wide range of administrative support for the Maintenance Department.

Responsibilities include:

• Adherence to all SHE policies and procedures and INEOS Pigments’ Safety Principles and Life Saving Rules
• Confirm and TECO Preventative Maintenance work orders
• Update Maintenance Guidelines, ISO Documents and I&E Test Methods and distribute for review and approval via SmartSolve prior to the due dates
• Act as backup to the Maintenance Clerk completing payroll and overtime call-outs for Maintenance and Operations bargaining unit workforce
• Track vacations and attendance and issue vacation calendar
• Gather, verify and track Maintenance and Reliability salaried employee overtime; submit to Payroll Specialist for processing
• Maintain maintenance department employee file, welding continuity, crane usage and blanket orders
• Update and issue wage assignment roster
• Track apprentice training hours – create spreadsheet, revise and issue monthly
• Track safety meeting attendance and report to Safety Department
• Update spare parts reports and issue for off-hour coverage
• Compile data for monthly Maintenance & Reliability scorecard
• Update Reliability incident reports; put action items into Action Tracker system
• Create purchase requisitions, receipt goods and track monthly accruals
• Other duties as assigned. 

About You 
 
You should possess:

• High School Diploma or equivalent required
• Associate’s degree in accounting or related field preferred
• Minimum of three years’ experience in an administrative or payroll role
• Knowledge and experience in a manufacturing environment or other technical industry
• Strong computer skills with knowledge of payroll systems and SAP
• Administrative office certification a plus

Schedule/Hours 
This is a temporary, day shift position.