Human Resources Payroll Administrator

Company:

INEOS Oligomers USA LLC

Organizational Context and Job Purpose

Organizational Context:

INEOS is a global manufacturer of petrochemicals, speciality chemicals and oil products. Comprising 36 individual businesses, we operate 194 facilities in 29 countries throughout the world.

INEOS products make a significant contribution to saving life, improving health and enhancing standards of living for people around the world. Our businesses produce the raw materials that are essential in the manufacture of a wide variety of goods: from paints to plastics, textiles to technology, medicines to mobile phones - chemicals manufactured by INEOS enhance almost every aspect of modern life.

Purpose of the job:

The HR/Payroll Administrator will work as a key member of the Human Resources Team as Administrator.  The role works very closely with all members of the HR team, especially the HR Advisor/Payroll Supervisor.  This role is responsible for providing support to the HR Director and other HR Team Members.  The HR/Payroll Administrator will be required to work closely with other HR professionals.  Attention to detail coupled with strong analytical skills is essential in this role.  This position will serve as the backup for the HR Advisor/Payroll Supervisor when needed.

Environment/Context:

Internal factors:

Provide payroll support to Oligomers MV, Oligomers Chocolate Bayou & GAS/SPEC.  Provide administrative support to the HR team in the areas of benefits & salary administration.

External factors:

Ensure adherence to all federal, state, and local laws and compliance reporting. Assist the team with retaining talent and keeping the requisite skills necessary to remain competitive in our industry. 

Responsibilities and Accountabilities

• Develop deep understanding of Human Capital Management System - INEOS payroll processes and systems. Workday experience a plus.

• Provide Finance with payroll funding numbers; as well as general ledger files each pay period.

• Provide accurate monthly Management Information reports from Workday (absence/overtime/man hours/occurrences etc.) 

• Perform and audit transactional payroll processing activities – add, change personnel records to include promotions, transfers, salary adjustments, reorganizations, special payments, payroll deductions, hours and earnings entries.

• Act as backup for HR Advisor/Payroll Supervisor during vacation and absences.

• Process and audit all payroll entries and results.  Process benefit and other vendor invoices. Communicate directly with employees on payroll and benefit issues.

• Assists department in carrying out various human resource programs and procedures for all company employees.

• Administer the Employee Service Award Program.

• Provide support to Finance by providing necessary payroll numbers for monthly agency inquiries and other various annual reporting needs.  

• Other administrative tasks and projects as necessary.

Skills & Knowledge Required

Education/Experience

• High School Diploma or equivalent required
• At least 5 years HR/payroll experience
• Certified Payroll Professional preferred
• Human Capital Management experience preferred (Workday)
• Proficient with Microsoft office programs preferred. Including excellent excel skills which integrates skilful knowledge of pivot tables, V look-up, creating formulas and utilizing other MS office products.

Skills/Competencies

Technical Skills

• Must demonstrate super user proficiency in Microsoft Excel, Word, and PowerPoint
• Experience with Workday a plus
• Customer/Client Focus
• Strong analytical and problem-solving skills
• Familiarity with COBRA, ERISA, FMLA, ADA and related state and federal regulations
• Superior verbal/written skills and presentations skills

Behavioral Skills

• Strong team player, dependable and extremely detail oriented
• Ability to maintain highly confidentiality
• Ethical conduct
• Strong organizational skills
• Ability to work with little direction
• Must be flexible and willing to handle a wide variety of responsibilities and take the initiative to manage tasks independently
• Excellent communication skills – written, oral and interpersonal
• Must have the ability to effectively judge and prioritize workload
• Proactive approach in seeking out solutions and answers rather than passing on problems to others
• Must possess relentless attention to ensuring accuracy and follow up on unresolved issues

ADA Physical requirements, visual acuity requirements and environmental conditions

While performing the duties of this job, the employee is regularly required to sit and perform tasks requiring repetitive use of hands.  The employee must occasionally walk, stand and travel by car, airplane or other means.   Exert up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

Employee must have the ability to see written documents, computer screens and to adjust focus.

Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication and to make discriminations in sound.

Work Environment:  This job is performed mainly in a temperature-controlled office environment.

Our culture is one of honesty and integrity with an emphasis on safety, health and environmental performance.On our team, people are acknowledged for embracing new practices that help create real value for customers.