Executive Administrative Assistant

Company:

INEOS Olefins & Polymers USA

Interested in joining a winning team? A team whose employees are empowered to make a difference?

Organizational context and job purpose

Business Context: 

Headquartered in League City, TX, INEOS Olefins and Polymers USA is one of the largest producers of Olefins and Polyolefins in North America.  Ineos produces high-density polyethylene and polypropylene from one of its manufacturing locations at Battleground Manufacturing Complex.

The O&P USA business includes the product lines Ethylene, Propylene, Butadiene, Polypropylene and Polyethylene.  Manufacturing sites include Chocolate Bayou Works (Alvin, TX), Battleground Manufacturing Complex (La Porte, TX), and Carson (Carson, CA), with a division office in League City, TX.   

The Main Purpose of the Role: 

The executive administrative assistant role supports primarily executive levels of Operations and Supply; as well as, intermittently, CEO, CFO, and/or other Vice Presidents. The ideal candidate must have a strong willingness to learn, possess a great attitude, be a team player, and have the ability to multi-task and work independently. A great degree of personal initiative, strong interpersonal skills and the ability to prioritize is required.

Responsibilities AND Accountabilities

• Provide daily administrative support to associated levels of the organization.
• Coordinate executive level meetings.
• Handle highly sensitive and confidential material.
• Assist in preparation of PowerPoint based presentation materials for executive level meetings
• Arranging an executive's complex (global) and detailed travel plans and itineraries
• Reconciliation of business expenses.
• Maintain departmental filing system both electronic and hard copy.
• Work on ad hoc projects as assigned or needed.
• Manage an executive's calendar and scheduling of appointments.
• Formatting and sending formal correspondence.
• Manage time in such a way to be able to adjust approach to resolve problems quickly in response to changing priorities and unexpected events (occasionally working outside core working hours).

Skills & Knowledge Required

Education/Experience

• At least 10 years of administrative assistant experience, with at least 5 years supporting in an executive administration role.
• High School Diploma or equivalent required.  Additional education preferred, but not required.

Skills/Competencies

Technical skills:

• Proficient in the use of Microsoft Word, PowerPoint, and Excel.
• Knowledge of SAP and Sharepoint
• Team player with strong interpersonal skills.
• Able to work with minimal supervision.
• Strong organizational skills; flexible, able to manage multiple tasks and priorities.
• Strong verbal and written communication skills.

Behavioral skills

• Team player with strong interpersonal skills.
• Able to work with minimal supervision.
• Strong organizational skills; flexible, able to manage multiple tasks and priorities.
• Strong verbal and written communication skills.

Candidates must be fully vaccinated against COVID-19.

Our culture is one of honesty and integrity with an emphasis on safety, health and environmental performance.On our team, people are acknowledged for embracing new practices that help create real value for customers.