Document Controller

We are looking for a

Job Title

Document Controller 

Grade

TBD 

Location

Ningbo  

SHE 30%:

• Participate on regular safety training at site:
  • Safety rules and guidelines
• Active support to the safety culture at site and works safely for incident free operation.
• Contribute to Behaviour Based Safety (BBS) program at site.
  • Participate on training at site to take BBSO to next level of reporting.
• Support Site SHE committee to resolve safety issues and drive SHE performance.
• Be conscious that all incidents including Near Miss at site must be reported, investigated and action items must be tracked to closure.
  • Active use of KMS for incident reporting and investigation, MOC, action item tracking
  • Collaborate to track and close all SHE related action items from audit, plant walkthroughs.
• Follow site procedures aligned with INEOS Group Guidance Notes (IGGNs).
• Accountable for
  • Following and practicing INEOS 20 principles of Behaviour Safety and Process Safety at site through site rules and procedures
  • Following and practicing Life Saving Rules at site
  • Safety of other Employees, Contractors, Visitors and partners at site
  • Following Management of Change (MOC) as per the site procedure.
• Participate on the INEOS Styrolution Sustainability program at site.
• Directly intervene with those in your working area not using PPE or not following INEOS Styrolution standards and procedures.
• Maintain the respective workplace in order and clean, as per best practices of housekeeping.

Document Management 60%

• Manage the online document management system (DMS) as admin user by
  • Tagging and sorting documents according to standard
  • Ensure documents are easy to find based on search criteria
  • Ensure access rights are added and removed, monitor and update access rights frequently
  • Ensures high intellectual property (IP) for any process relevant documentation is given by limiting the access rights and download options
  • Ensure documents that need to updated are send to originator and approver and follow the sign off and upload of the new documents
  • Manger the document approval process
  • Give access rights to 3^rd parties to restricted areas only
• Mange the paper-based archive by:
  • Ensure documented folder structure, easy to find
  • Any copies of PID has to be documented, shredded copies have to be documented
  • If hard copies have to be handed out for maintenance, recollect these after each work day, document sign off for receiving /returning documents
• Participate in management of changes (MOCs) as document controller and ensure that newest versions are online available or PIDs are destroyed and updated
• Responsible for approval process (e.g raw materials) via DocuSign
• In case translation of documents are required, either check the Chinese version on correctness or organize 3^rd party
• NDA (non-disclosure agreement): Ensure that any 3^rd party who receives documetns on site or contract agreements with external have a NDA in place. Remain well documented NDA database in the DMS system
• Auditability of database: Ensure documents are auditable in case for ISO14001, 9001 or 500001 auditors request
• IP protection: Collect classification from relevant site management team in case document content can not be classified

Level of education & Knowledge:

• Bachelor’s degree Management Assistant/Office Assistant
• Relevant experience of 5 years as a Document Controller
• Experienced with project environment
• Strong English written and oral communications skills beneficial
• Strong organizational skills
• Proficiency in Mandarin strongly preferred
• China experience preferred

If you have any question, please contact Yaoqiong Yu  phone +49 69 5095501200.

INEOS Styrolution Polymers (Ningbo) Co. Ltd., 2388 Minghai North Road, Ningbo Petrochemical Economy & Technology Development Zone, Ningbo, Zhejiang 315204 

www.ineos-styrolution.com