Document Controller – Contract

INEOS O & P

A truly global company, INEOS is one of the world’s largest chemical companies.

The ethylene cracker at our INEOS O&P business in Grangemouth has a substantial program of projects underway, comprising the completion of the final phases of a new build furnace, and a suite of projects that are under development for delivery between now and early 2024.

A Document Controller is one of a number of experienced project professionals INEOS is seeking, to join the existing team to support this major investment program.

Job Purpose

To file, retrieve, issue and update a large variety of technical records for multiple projects.
To maintain the associated document databases and systems and document distribution matrices.
Flexible role including document control, document management, maintenance equipment records and project team reporting.

Principle Accountabilities

Issue and distribute project documentation in accordance with agreed document distribution matrices to ensure all current documents are relevant versions and available at point of use.
Ensure documents both internally and from external sources are legible, identifiable and correctly formatted.
Process email requests and queries from the document control mailbox in line with site procedures and clear the requests timely to avoid disruption to the project.
Track and report on project document status for all project teams.
Support completions engineers with collation of punch lists, red line drawings and certification.
Upload drawings and documents to the site document management system for projects and on an ad hoc basis for one off requests.
Update newly allocated equipment tag numbers to Maximo, update equipment details by interpreting data sheets or by following designer populated attribute sheets.

Special Features

Provides cover for team technical clerk.
Interface with third party designer document control teams and engineers.
Fully conversant in engineering document handover requirements.
Expert user of a document control system, user of maintenance databases, document storage packages and plotter.
Proactive in setting up of project requirements, querying anomalies and resolving issues.
Providing support to first line manager on document control procedures.
The project programme comprises multi-discipline projects running concurrently.
May have occasional periods of inconvenience to support turnarounds.

Qualifications, Knowledge and Skills

HNC or similar in document/information management or minimum two years working on large engineering or construction environments.
Working knowledge of document control systems & processes.
Experience and understanding of Supplier and Engineering documentation.
Good knowledge of MS Office applications.
Ability to organise workload / high level of efficiency.
Ability to communicate and network effectively across various levels both within INEOS and with third party companies.
Has a logical, proactive and methodical approach to problem solving.
Motivated to deliver on all actions to a high standard and in line with project schedule.
Ability to gather and analyse data and information and to report recommendations with justification.
Commitment to excellent SHE performance and zero tolerance for unsafe conditions/ behaviours.

How to Apply

Interested candidates should apply and upload CV

Clicking this link will take you to an external site where you can continue with your application

Project Document Controller - Contract