Administrative Assistant, Workforce Development

Company:

INEOS Olefins & Polymers USA

Interested in joining a winning team? A team whose employees share in the ownership of the business and are empowered to make a difference?

Grade: 27 -28

Location: Marina View offices, League City, TX

Closing Date: December 20, 2021

Organizational context and job purpose

INEOS Organization:

INEOS Olefins and Polymers (O&P) USA is a part of the INEOS group of companies. INEOS Group Limited is one of the world’s largest chemicals company with ~$60 billion of sales per annum, 16,000 employees and 68+ sites worldwide.

Business Context: 

The O&P USA business includes the product lines Ethylene, Propylene, Butadiene, Polypropylene and Polyethylene.  Manufacturing sites include Chocolate Bayou Works (Alvin, TX), Battleground Manufacturing Complex (LA Porte, TX), and Carson, (Carson, CA), with a division office in League City, TX.

How the Role Fits in: 

The Workforce Development Administrative Assistant has accountability for providing primary office and administrative support on behalf of the recruiting and hiring processes, and the Manager of Advocacy, Leadership and Workforce Development, and Strategic Projects in O&P USA. The role supports company operations by implementing administrative systems, procedures, and record keeping while monitoring administrative projects in the area of Workforce Development.

 Responsibilities AND Accountabilities

• Coordination and organization of internal and external meetings, appointments, interviews, training classes, on boarding, and events relating to recruiting, hiring, and Learning & Development
• Maintenance of HR and Learning and Development Information Management Systems (paper and electronic)
• Work with Site Training Functions for reporting and coordination of activities
• Coordination and support of defined processes between users and 3rd parties e.g. VTA, Accenture, etc.
• Preparation of Promotional materials for activities such as Career brochures, Company information pamphlets, Career Fair materials, Banners, etc.
• Record keeping and document control for the HR and Workforce Development group including developing and utilizing appropriate filing and retrieval systems for appraisals and other HR processes
• Information requests – provide accounting and management information reports as requested
• Preparation of presentation materials (PowerPoint, etc.) for periodic updates to O&P Board, Steering Committees, Schools, etc. Produces information, reports  and communications as required by Workforce Development Manager
• Preparation of correspondence and communications to external parties as required
• Manage information and data of a confidential nature with discretion
• Develop and implement work processes  designed to achieve greater efficiency and cost savings
• Assist with invoice processing for Workforce Development and HR team as needed.  To include service entries, purchase requisitions, etc.
• Actual Cost Performance versus budget tracking for Training Courses, T&E, Grant funding, Supplies, Scholarships, Donations, etc.
• Creation and maintenance of distribution lists for various User groups

Conduct surveys related to Workforce Development activities and provide summary data

Other duties in support of the HR Department as assigned to provide backup to HR colleagues.

Skills & Knowledge Required

Education/Experience

Level of Education & Experience -

• A minimum of a High school diploma or equivalent (GED) is required. 
• Position requires 10+ years of administrative experience with demonstrated progressive increase in roles and accountabilities.
• Ability to work in a team environment and demonstrate flexibility, particularly in times of pressure when it may be necessary to perform a range of tasks at different levels.
• Advanced user of Microsoft Excel and Word applications with significant experience with PowerPoint.  Knowledge of Access preferred.
• Experience as a site administrator for SharePoint Intranet Platform.
• Experience as an administrator of Accenture Training software  
• Excellent administrative and organizational skills.
• Ability to work on own initiative and be able to prioritize work to meet deadlines.
• Excellent communication and interpersonal skills, including the ability to deal with both internal and external contacts in a friendly and professional manner.
• Pleasant telephone manner.
• Knowledge of organization for networking and work integration.

Skills and Competencies

• Strong ability to work with others.
• Strong written, verbal, and interpersonal skills are essential to perform this role.
• Proficient user of standard computer applications – Outlook, E-Mail, , Access,
• EXCEL, Power Point and WORD advanced proficiency a must
• Experience with Learning Management/Training Systems (LMS) such as VTA and Accenture
• An ability to manage work priorities to deliver real performance improvements in a busy and demanding work environment.
• Ability to identify and resolve scheduling conflicts.
• Strong Verbal Communications
• Administrative: Microsoft Office Skills, Managing Processes, Organization, Time Management, Analyzing Information , Professionalism, Problem Solving, Schedule and Travel Logistics, Tracking Budget Expenses, Process Improvement

Behavioral skills

• Strong organizational and communication skills
• Demonstrated ability to exercise appropriate personal discretion
• Is a self-starter; Able to work with little direction
• Must be flexible and willing to handle a wide variety of responsibilities and take the initiative to manage tasks independently
• Excellent interpersonal skills and the ability to communicate clearly and concisely with individuals inside and outside the company
• Ability to effectively judge and prioritize workload
• Is highly productive and consistently meets designated deadlines
• Is a team player; focuses on the success of and benefit to the team
• Interested in the development of others
• Proactive approach in identifying opportunities and  seeking out solutions and answers
• Relentless attention to ensuring accuracy and following up on unresolved issues
• Experience with training in manufacturing and office environment is required

Candidates must be fully vaccinated for COVID-19.

Our culture is one of honesty and integrity with an emphasis on safety, health and environmental performance.On our team, people are acknowledged for embracing new practices that help create real value for customers.