Company:

INEOS Olefins & Polymers USA

Interested in joining a winning team? A team whose employees are empowered to make a difference?

OrganiZational context
and job purpose

INEOS Organization:

INEOS Olefins and Polymers (O&P) USA is a part of the INEOS group of companies. INEOS Group Limited is one of the world’s largest chemicals company with ~$60 billion of sales per annum, 16,000 employees and 68+ sites worldwide.

Business Context:

The O&P USA business includes the product lines Ethylene, Propylene, Butadiene, Polypropylene and Polyethylene. Manufacturing sites include Chocolate Bayou Works (Alvin, TX), Battleground Manufacturing Complex (LA Porte, TX), and Carson, (Carson, CA), with a division office in League City, TX.

How the Role Fits in:

The Administrative Assistant has accountability for providing primary office and administrative support to the Turnaround Manager in O&P USA. The role supports company operations by implementing administrative systems, procedures, and record keeping while monitoring administrative projects in the area of Turnarounds.

Responsibilities AND Accountabilities

Record keeping and document control for the group including developing and utilizing appropriate filing and retrieval systems
Coordination and organization of meetings, conference calls, etc.
Information requests – provide accounting and management information reports as requested
Maintains office efficiency by planning and implementing office systems, recordkeeping systems, forms control, approvals routing and materials procurement.
Preparation of presentation materials (PowerPoint, etc. for periodic updates to O&P Board). Produces information, reports and communications as required by Turnaround Manager
Preparation of correspondence and communications to external parties as required
Manage information and data of a confidential nature with discretion
Develop and implement work processes designed to achieve greater efficiency and cost savings
Prepare and submit Purchase Requisitions
Travel arrangements and Travel and Entertainment expense report preparation and processing
Creation and maintenance of distribution lists for various User groups

Other duties in support of the Turnaround Department as assigned

Skills & Knowledge Required

Education/Experience

Experience:

At least 2 years of previous administrative assistance experience

Education:

High School Diploma or equivalent required.

Skills and Competencies

Proficient in SAP
Strong Document Control skills
Proficient in MS Outlook
Proficient in Excel
Proficient in Word
Proficient PowerPoint
Excellent Typing skills
Strong communication and interpersonal skills
Strong team player
Flexible and self-starter
Dependable and detail oriented

New employees must be fully vaccinated against COVID-19 prior to their start date.

Our culture is one of honesty and integrity with an emphasis on safety, health and environmental performance.On our team, people are acknowledged for embracing new practices that help create real value for customers.

Administrative Assistant, Turnaround Department